Manage Learners Overview

Modified on Wed, 08 Nov 2023 at 04:23 PM

Video Instructions

Step-By-Step Instructions

  • Login to your RefReps Instructor portal (

  • “Manage Learners” is the second icon on the lefthand side.

  • Within “Manage Learners” you will be able to: 

- View Active Learner Roster 

- Add/Invite learners

  • Clicking “Add/Invite Learner” will display four options. We recommend using Custom Link.

- Assign Multiple Learners

  • “Assigning Multiple Learners” allows you to mass assign to multiple courses.

- Access Learner Actions


  • Assign/Unassign Courses
  • Reports
  • Archive
    • Archived learners can be “Unarchived” and will be added back to your active roster.
  • Delete
    • Learners who get deleted will be permanently removed from your roster. 

Note: If a learner has a displaying, the material can be removed and the seats are still able to be reapplied to your instructor portal. If a learner has a displaying, then the material cannot be removed from the learners account and the seat has been consumed, as the learner passed the first modules worth of material.

Tips and Tricks

This is Where the Magic Happens!

Majority of your actions to get learners start with being added and assigned a course is housed in this single tab. RefReps recommends diving into your "Manage Learners" tab and learn all there is available to you as the instructor, as we have added many feature to help make the instruction of our RefReps courses even easier than before.

NEXT STEPS (RefReps Recommended)

  1. Master how to add learners to your roster 
  2. Start assigning Learners materials
  3. See what is available to Instructors in course materials
  4. Checkout learner reporting to keep up with progress
  5. Purchase more seats

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