Archive Learners

Modified on Sun, 5 Nov, 2023 at 3:23 PM

Video Instructions

Step-By-Step Instructions

  1. Login to your RefReps Instructor account (

  2. Click on the “Manage learners” icon. This is the second icon on the far left-hand side

  3. Once in “Manage Learners”, navigate to the individual you would like to archive.

  4. Located in the bottom right of the learners profile will be a file icon indicating archive. 

  5. Upon clicking “Archive”, the learner will populate to the “Archived” sub-folder. 

  6. To locate archived learners, navigate to the “Archived” tab located next to “Active”.

  7. If you would like to add a learner back to your active roster, click “Unarchive” under that individual. 

Tips and Tricks

Why Would an Instructor Archive Learners

The Archive functionality is provided to help instructors clear out learners that are currently in limbo. 

You might be thinking, "what does "limbo" mean?".  

"Limbo" refers to the timeframe where a learner is not in a current class but has the potential of being in one in the future. The archived tab is the "bench" for all temporarily inactive learners in limbo until the instructor wishes to add them back to their active learner roster and proceed with assigning material.

NEXT STEPS (RefReps Recommended) 

  1. Checkout learner reporting to keep up with progress 
  2. Learn your state officiating licensing process
  3. Purchase more seats
  4. Assign learners their courses

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